General Description:

MaGrann Associates is a forward‑thinking leader in high‑performance and green building consulting, providing best‑in‑class design engineering and sustainability services.
We are seeking an Accounts Receivable Coordinator who is motivated, detail‑oriented, and eager to support a dynamic, innovative team. This role is based in our Mt. Laurel, NJ office.

  

The Accounts Receivable Coordinator plays a key role in supporting the daily operations of our Finance team. Core responsibilities include cash application, client billing support, coordinating invoicing efforts, managing subcontractor invoices, and addressing customer service needs.

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Principal Duties:

• Accounts Receivable & Billing

  • Review, process, and apply daily cash payments (ACH, wires, checks, Client Pay, etc.) to open receivables.

  • Send invoices to clients and maintain accurate, up‑to‑date billing contact information.

  • Reduce open A/R through proactive account management and follow‑up.

  • Conduct customer collection calls and retransmit invoices as needed.

  • Maintain detailed notes and invoice follow‑up activities.

  • Meet or exceed collection metrics, including aging reduction and bad debt targets.

• Administrative & Finance Support

  • Assist with business management and special projects as assigned.

  • Support document management activities.

  • Maintain accurate records of customer accounts.

  • Generate invoice statements as needed.

  • Research and troubleshoot payments, invoice disputes, and short payments.

  • Provide overflow support to the Finance/Accounting team.

  • Review aging reports and prepare collection letters or statements.

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Knowledge, Skills, and Abilities:

• Strong organizational skills.

• Ability to manage multiple assignments, set priorities, and adapt to changing conditions.

• Proficiency with MS Office (Word, Excel, Outlook) and Adobe.

• Excellent written and verbal communication skills.

• Ability to work independently and collaboratively with strong interpersonal skills.

• Working knowledge of standard office equipment.

• Strong math skills.

• Willingness to perform additional duties as assigned.

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At MaGrann, we are committed to a diverse, inclusive, and equitable workplace. We believe our diversity creates value for our employees, workplaces, and the communities we serve. We strive to hire great people from diverse backgrounds, and we are stronger for it. We want our employees to thrive, feel valued and respected, and therefore encourage a culture of learning, acknowledging, and celebrating individual uniqueness. We are proud of our practices and the equal opportunity for employment and advancement we foster across the organization.

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All qualified candidates will be considered. If you have an interest in this position, please send your resume and cover letter to careers@magrann.com or apply through the form on this page.